Mobile Crew Cards


It just doesn't get any easier than this.

Now available!  LightSPEED’s groundbreaking electronic production timecard system.  This revolutionary cloud-based timecard application offers the following features:

  • Crew Members can enter time on their mobile phones
  • Department Approvers can review and approve the timecards on mobile devices or laptops
  • Payroll Accountants can review the submitted hours and, using online worksheets, derive a final pay breakdown
  • Production Accountants and UPMs can review and approve the final timecards
  • Timecards can be instantly compared to online Production Reports

No paper required!  All signatures are electronic.  A detailed audit trail is kept for every timecard.  Productions and employees retain permanent access to their own digital carbon copies.

Do you have crew members who require paper timecards?  No problem! The LightSPEED timecard system is fully compatible with paper timecards, allowing you to upload a scan of the timecard into the system.

And best of all, our timecard system is fully integrated with the LightSPEED Production Management system, which includes Crew Management, Script Breakdown, Sides Distribution, Locations, and Call Sheets!

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Paperless Timecard Approval

Tired of shuffling around all those paper timecards?

Using electronic signatures is just one of the ways we make production timecards easier.  It's also easy and efficient to review and approve timecards.  Review submitted hours, mileage, and box rentals on your computer, phone, or tablet.  Compare submitted hours with those of the rest of the department or with the production report.  Approve batches of timecards in seconds.

Don't wait around for that overnight pouch full of timecards from a distant crew.  Receive submitted timecards instantly and, if corrections are needed, allow your crew to immediately edit and resubmit.

There's flexibility as well.  Route timecards to custom approvers.  Allow Best Boys to fill out department time.  Recall, pull, or reject timecards.  Create adjusted timecards. 

In short, it's everything you're used to, but faster, easier, and without the dead trees.

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Manage Breakdown Pages, Elements and Stripboards

LightSPEED eps does everything you expect film production management software to do.. and a whole lot more. Standard features include:

Script import and breakdown. LightSPEED works with Final Draft's Tagger and other script software formats (.pdf, .sex) to import your script, break it down into scenes, and then identify and associate the elements with the scenes in which they appear. Scenes are highlighted with industry standard color codes for interior, exterior, and time of day.

Track every element. LightSPEED tracks every element of your production, both in the script and its real-life counterpart. All the elements are laid out before you but can be filtered by element type. (Want to see all the special effects, and only the special effects? One click does it.) The master list also shows how many scenes each element appears in, and who’s responsible for getting that element ready for shooting.  Color coded icons provide status – has a location been selected or are we still looking?

Clicking on any single element pulls up all necessary information about that element: Character roles are linked to the actors playing them. Props, costumes and makeup effects are linked to the key crew member responsible for them. Sets called for in the script are linked to the studio they’re shot in, or the location where filming will take place. All elements list the exact scenes they appear in, as well as a description of that particular element.

Revise your breakdown. When a scene is revised or added, the script breakdown is likely to change. With LightSPEED, it’s easy to include revisions in the breakdown without tearing it up and starting again. New scenes and scene parts can be inserted between old ones, and can be identified by industry standard or custom scene numbering.  Scenes may be merged or split, and when they are, stripboards are automatically updated with the affected strips. Scenes and elements are independent - remove the Winchester rifle from scene 6 and it will still be over the mantelpiece in scene 8. Revisions are effortless and precise, every time. 

Scene notes allow you to share your comments on what’s required for each scene.  Post messages for others to see and respond to in order to best prepare for that day’s shoot.

Stripboard management. Stripboards in LightSPEED are keyed to script pages, scenes, and elements… all linkable, so you can find precisely what you need, where and when you need it, and who you need it from for any given day of shooting. View wide or narrow strips. Need to create different stripboard drafts to best optimize your schedule?  LightSPEED lets you manage all of them to see which one saves you the most money or scheduling headaches.  Do you have multiple units working on your project?  Create separate stripboards and work calendars for each unit.

Best of all, when changes are inevitably made to the shooting schedule (that motorcycle chase will need a sunny day!), you can notify the cast and crew of any updates with one click. Just revise the stripboard as necessary and send everyone an update with the click of a mouse.

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Automatic Notifications

smart phone

The key to effective management is effective communication. And communication is impossible unless everyone is working from the same facts. With LightSPEED, you can put your entire production team on the same page, and keep them there.

LightSPEED centralizes your production information. Regardless of where your production members are, they can access the crew list, scene list, element status, shooting schedule, and more from their phone or laptop. Newly generated documents are sent out immediately, and you can notify the cast and crew of any changes with the click of a mouse.

Each production member subscribes to the notifications that are important to them. Production members can subscribe to call sheet changes, calendar changes, and task reminders… and can also subscribe to such documents as stripboards, call sheets, location directions, and advance script pages. You can give every production member access to every document they need—and only the documents they need. Limitations on access are customized into their profile from the start.

Notifications can be customized to be sent to the recipients e-mail or cell phone, their assistant’s e-mail or cell phone, or any combination you choose. And as always, the production staff will be able to access their recent notifications through their LightSPEED homepage.

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Go Green

On average, a tree can produce 16.6 reams of paper, or 8,333 sheets. Which seems like a lot until you do the math. A hundred copies of a 120-page script is 12,000 pages – approximately one and a half trees. Throw in a few revisions and a forest somewhere just got smaller.

But scripts are hardly the only paper used during the course of a movie production. There are call sheets, directions, crew lists, and more. All distributed to the cast and crew, and each one taking its own, tiny toll on the planet… a toll that adds up as it’s repeated and repeated.

LightSPEED, on the other hand, distributes its materials electronically. Scripts, revisions, call sheets, stripboards, notifications… all viewed on a screen, not on the page. And when something absolutely needs to be printed out, it can be.

Paper costs aren’t the only thing you’ll save. You’ll also save the energy (and employee time) it takes to distribute all that paper to everyone, no matter how remote. And you’ll conserve the energy it took to bring that paper to you in the first place, before you ever printed anything on it. Ask any lumberjack: it takes a lot of effort to move dead trees around. Why do it when you don’t have to?

LightSPEED makes your production more environmentally friendly, and saves you money while you do it. Save that paper for when you’ll need it most: printing tickets at the box office.

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Personalized Home Pages

It all starts at home. LightSPEED’s interface begins with a personalized home page for every member of the production. In the home area, production members can see with a glance what their call time is for the day, as well as the details of the production they’re working on.

Each production member also has access to his or her recent notifications… including schedule changes, task reminders and more. And from their home page, they can change the notifications and documents they subscribe to – call sheets, location changes, reports, and other important information.

From there, the user can move to the rest of the LightSPEED interface, including scripts, elements, schedule, contact info, and more. But it all starts at home.

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Support Multiple Episodes

Television production carries with it its own set of logistical issues, on top of those present in every production. Some episodes are being written while earlier ones are being shot. Cast and crew might stay largely the same, but other people change – directors, supporting characters, and others.  And naturally, there are budgetary issues: Sometimes you need to save money on certain episodes in order to pull out all the stops for the season finale.

LightSPEED’s logistical and production management tools can aid with any production, but with television, there’s an added feature. LightSPEED makes it possible to keep track of every episode of your series separately. For each episode, you can find the various revisions of every script, and track cast roles and crew positions, along with schedules, reports and more. You can see where each episode is, at every stage of production.

Recurring character roles and crew positions (as well as sets, props, costumes and locations) won’t need to be duplicated with each episode.  Look up a location and see all the episodes in which it’s used. Same with cast members, equipment, vehicles and other elements.

Meanwhile, cast and crew will be able to check not just the schedules of their current episodes, but also receive schedules and notifications for the show’s future episodes they’re involved in. With everyone on board, LightSPEED will give your production the clockwork precision television requires.

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Manage Cast, Crew and Other Contacts

Project management means knowing exactly who’s scheduled to do what, and when. LightSPEED can help you manage all your personnel, at every level of the production.

LightSPEED’s Contacts interface gives you access to contact information for all cast, crew members and outside contractors, and in the case of a TV series, can be filtered by episode. Each listing shows the person’s name, department and role, and by clicking on their name, you can see their contact information – name, address, phone numbers, e-mail address and instant messenger IDs – as well as their assistant’s name and info, their agent’s info, and more …even their union membership.

Meanwhile, LightSPEED’s timesheets will let you track all the man-hours the production spends – for cast and crew alike. Every detail can be tracked – clock-in and clock-out, meals, travel time, time spent in makeup and wardrobe, and even tutor time for child actors. LightSPEED makes it easy for you to see the big picture.

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Automated Script Import and Breakdown

LightSPEED’s script import system saves hours of work. It breaks the script down into scenes, coding each one with industry standard colors for interior/exterior and time of day. Automatic breakdown is available from Final Draft Tagger, .pdf, and .sex file formats.

LightSPEED also breaks down and categorizes* script elements, helping you sort them into searchable categories, and making your needs for every scene apparent. Elements are categorized as Characters, Extras, Props, Makeup/Hair, Costumes, Set Decorations, Stunts, Special Effects, Vehicles, and more. Later, you can link the story elements to the real-world elements you’ve selected to play them in the movie.

All of that is a great time-saver. But the script import also handles revisions, integrating them seamlessly into the previous breakdown. If you’re adding a scene between 6 and 7, it can be labeled A6, broken down into elements, and added to the shooting list. If you’ve completely rewritten scene 7, we’ll run the breakdown on the new scene, adding new elements and setting aside any that no longer appear. All of this is integrated into the existing breakdown, saving hours of work (and endless photocopies). Plus, the original scene 7 will still exist in the prior revision, available in the Script Revision list should you ever need it. With all scripts, the most up-to-date versions are clearly labeled, but earlier versions are always accessible.

Keeping track of your script on LightSPEED has several advantages. For one, it’s paperless (but can be printed). Second, every previous version is available, so you can always look back and find that one line of dialogue you hated to cut when you find a perfect new home for it. And third, the tedious script breakdown process is done for you, with each revision. This allows refinements whenever needed, without second-guessing the effort needed to integrate the new scenes with the rest of the script. LightSPEED makes it simple.

* Element categorization for Characters and Sets is available for .pdf and .sex. Element categorization for all element types is available for Final Draft Tagger.

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Locate Points of Interest

No shoot is an island. Whether you’re shooting on location or in the studio, you’ll need goods and services from the outside world. LightSPEED’s Points of Interest tool allows you to enter and customize local services, and save them for the next time you’re shooting in the area. It also allows you to upload photos into the listing, and links to mapping websites to get you there quickly.

Whether your needs are food, transportation, or emergency services, Points of Interest gives everyone on set the local information they need.

Services can be grouped into several categories: restaurants, hospitals, gas stations, parking, copy services and more. Each listing has fields for contact information, a photo and a description – a handy space to mark “free parking around back” or “get the Kung Pao extra spicy.”

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Electronic Call Sheets

Call sheets are one of the most important notifications on the set of any movie or television production. They efficiently and concisely let everyone know when and where they have to be for any given day of shooting. But call sheets can only convey this information if everyone gets an accurate one.

That’s why LightSPEED’s notification system is such an advantage. Press the Distribute button and everyone on the notifications list will get the latest call sheet information exactly as they prefer - as a text message, e-mail notification, and/or a full .pdf attachment in their e-mail.  Call times appear on the LightSPEED home page, showing them precisely where and when they need to be for their next shoot.

LightSPEED’s call sheets contain all the information your production needs: crew call, shooting call, cast times for makeup and reporting on set. It lists the day’s scenes, locations, special requirements, an advance schedule, and, of course, all individual crew call times.

In other words, it’s just like the familiar call sheet you expect to see every day, except it’s on your mobile device, and reliably on the mobile devices of every member of your cast and crew. And because everyone uses the same production data, you can be sure you’re looking at the most up-to-date version when you log in.

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Generate Reports

In order to function as an efficient well-oiled machine, every report your production generates should be as up-to-date as possible, and reach every person who needs to see it. LightSPEED accomplishes this through electronic notifications and distribution, putting reports in the hands of everyone authorized to see them, more efficiently and reliably than paper.

When a cast or crew member receives a report, they will be notified via text message or a linkable notification on their personalized LightSPEED home page, or receive the report as a .pdf email. This puts the sensitive information in the reports in the right hands, and only the right hands.

LightSPEED generates many different reports for your production, and you can pick and choose which ones to work with. They include:

  • Call Sheets
  • Crew Lists
  • Shooting Schedule
  • Day out of Days (DooD)
  • Production Reports
  • SAG Exhibit G
  • …and more

All reports conform to industry standards, and will keep you and your crew informed of every aspect of your production.

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